<chapter id="store-print"> <title>Detailed Guides: Document Storage and Printing</title> <para>This section of the documentation will cover everything you need to know about starting a new document, saving a document, retrieving a saved document and printing a document.</para> <sect1 id="new-doc"> <title>Beginning a New Document</title> <para>Starting a new document can be done 5 ways:</para> <itemizedlist> <listitem> <para>You can <link linkend="starting-kword">start &kword; from the &kde; Panel</link>.</para> </listitem> <listitem> <para>You can <link linkend="starting-kword">start &kword; from the command line</link> by typing<screen><prompt>$</prompt><userinput><command>kword &</command></userinput> </screen></para> </listitem> <listitem> <para>You can begin a new document in &kword; by selecting <menuchoice> <guimenu>File</guimenu><guimenuitem>New</guimenuitem></menuchoice> from the menubar.</para> </listitem> <listitem> <para>You can use the keyboard shortcut: <keycombo action="simul">&Ctrl;<keycap>N</keycap></keycombo></para> </listitem> <listitem> <para>or by clicking <inlinemediaobject><imageobject><imagedata fileref="filenew2.png" format="PNG" align="center"/></imageobject></inlinemediaobject> on the toolbar.</para> </listitem> </itemizedlist> <para>However you begin a new document, a dialog box appears:</para> <screenshot> <mediaobject> <imageobject> <imagedata fileref="ChooseTempDia.png" format="PNG"/></imageobject> </mediaobject> </screenshot> <para>This dialog box allows you to:</para> <itemizedlist spacing="compact"> <listitem> <para><link linkend="new-doc-from-template">Start a new document from a template</link></para> </listitem> <listitem> <para><link linkend="loading-existing-doc">Open an existing document</link></para> </listitem> <listitem> <para><link linkend="loading-recent-doc">Open a recent document</link></para> </listitem> <listitem> <para><link linkend="loading-empty-doc">Start an <quote>Empty</quote> document. (This is the default)</link></para> </listitem> </itemizedlist> <para>&kword; remembers your previous choice. That previous choice will be the current default option.</para> <tip> <para>You can use the following keyboard shortcuts:</para> <informaltable> <tgroup cols="2"><tbody> <row><entry>New document from a template</entry><entry><keycombo action="simul">&Alt;<keycap>T</keycap></keycombo></entry></row> <row><entry>Open a recent document</entry><entry><keycombo action="simul">&Alt;<keycap>R</keycap></keycombo></entry></row> <row><entry>Start and Empty document</entry><entry><keycombo action="simul">&Alt;<keycap>E</keycap></keycombo></entry></row> </tbody></tgroup></informaltable> <para>If you use the keyboard shortcuts, you will need to press <keycap>Enter</keycap> on the keyboard or click <guibutton>OK</guibutton> to confirm your selection.</para> </tip> <sect2 id="new-doc-from-template"> <title>Starting a new document from a template</title> <para>In order to start a new document based on a template, you must first choose your template.</para> <para>Remember templates are either Text Oriented or Page Layout templates. If you need to review the differences, click <link linkend="wp-vs-dtp">here</link>.</para> <para>You can use the tabs labled <guilabel>Text Oriented</guilabel> and <guilabel>Page Layout</guilabel> to display all the available templates of that group.</para> <para>Once you are on the correct tab, you are shown all the available templates, each with a title and a small icon which shows you the general layout of the template. </para> <tip> <para>&kword; comes with two standard template groups. You can add new tabs by installing outside templates, or creating templates of your own.</para> </tip> <para>To select your template, click on it with the left button. The selected template will be highlighted. Confirm your choice by clicking the <guibutton>OK</guibutton> button. This will begin a new document with that template.</para> <tip> <para>For faster access to a template, simply double click on the template, and &kword; will immediately load that template.</para> </tip> </sect2> <sect2 id="loading-existing-doc"> <title>Open an existing document</title> <para>Click on the <guibutton>Choose</guibutton> button, and an new dialog box is revealed. For more details on this dialog box refer to <link linkend="file-dialog">Using the file selection dialog</link>.</para> <sect3 id="loading-recent-doc"> <title>Open a Recent Document</title> <para>&kword; keeps track of the most recently edited documents. You can select one of these documents by using the drop-down box to the right of the radio button labeled <guilabel>Open a recent document</guilabel>.</para> <para>Once the filename is selected in this drop down box, click on <guibutton>OK</guibutton> and &kword; will load the template.</para> </sect3> <sect3 id="loading-empty-doc"> <title>Loading an Empty Document</title> <para>This begins a new document in Text Oriented Mode, with one frame per page. This is an excellent choice for every day correspondence, or general word processing. Simply click <guibutton>OK</guibutton> to begin.</para> </sect3> </sect2> </sect1> <sect1 id="saving"> <title>Saving a Document</title> <para>Once you have entered text and data into a document, you will usually want to save this to a file on your hard drive.</para> <sect2 id="command-save"> <title>The Save Command</title> <para>The Save command can be invoked 3 ways:</para> <itemizedlist> <listitem> <para>By selecting <menuchoice> <guimenu>File</guimenu><guimenuitem>Save</guimenuitem></menuchoice> from the Menubar</para> </listitem> <listitem> <para>You can use the keyboard shortcut: <keycombo action="simul">&Ctrl;<keycap>S</keycap></keycombo></para> </listitem> <listitem> <para>or by clicking <inlinemediaobject><imageobject><imagedata fileref="filefloppy.png" format="PNG"/></imageobject></inlinemediaobject> on the toolbar.</para> </listitem> </itemizedlist> <para>Any of these methods results in the same action by &kword;.</para> <important><para>By selecting the <guimenuitem>Save</guimenuitem> command, you are instructing &kword; to save the file under the current filename. You will not be given the option to change the filename or its location. If you want to change the name of the file, or where it is saved, you must select <link linkend="command-save-as"><menuchoice> <guimenu>File</guimenu><guimenuitem>Save As...</guimenuitem></menuchoice></link> from the Menubar.</para></important> <para>If you have not saved this file before, it does not have a filename. &kword; automatically executes the <link linkend="command-save-as"><guimenuitem>Save As...</guimenuitem></link> command so you can provide a file name. </para> <para>&kword; does not report a successful save. Therefore, if the file was saved without incident, &kword; will return you to editing your document.</para> <para>You can verify that the file was saved, by checking the titlebar. If there are unsaved changes, the titlebar will have <emphasis>[modified]</emphasis> in the titlebar.</para> <screenshot> <mediaobject> <imageobject> <imagedata fileref="saved2.png" format="PNG"/></imageobject> <!--<caption><para>The document still has unsaved changes</para></caption>--> </mediaobject> </screenshot> <para>If the save was successful, only the filename will be in the titlebar. If there is a probelm with the save, an error box will appear.</para> <screenshot> <mediaobject> <imageobject> <imagedata fileref="saved1.png" format="PNG"/></imageobject> <!--<caption><para>Saved Successfully</para></caption>--> </mediaobject> </screenshot> </sect2> <sect2 id="command-save-as"> <title>The Save As.. Command</title> <sect3 id="command-save-as-general"> <title>General</title> <para>The Save As... command can be invoked 2 ways:</para> <itemizedlist> <listitem> <para>By selecting <menuchoice> <guimenu>File</guimenu><guimenuitem>Save As...</guimenuitem></menuchoice> from the Menu bar</para> </listitem> <listitem> <para>or by trying to <guimenuitem>Save</guimenuitem> a file which does not yet have a filename.</para> </listitem> </itemizedlist> <important><para>The difference between the <guimenuitem>Save</guimenuitem> and the <guimenuitem>Save As...</guimenuitem> command, is the <guimenuitem>Save As...</guimenuitem> command prompts you for a filename, and lets you select a different file format or location. The <guimenuitem>Save</guimenuitem> command simply saves the file in the previous location.</para></important> </sect3> <sect3 id="command-save-as-dlg"> <title>Using the dialog box</title> <para>When you select <guimenuitem>Save As...</guimenuitem> a dialog appears.</para> <screenshot> <mediaobject> <imageobject> <imagedata fileref="savedlg.png" format="PNG"/></imageobject> </mediaobject> </screenshot> <para>For more information on using this dialog, see the section entitled <link linkend="file-dialog">Using the file selection dialog</link>.</para> <para>When you are in the folder you want to save the file in, type a filename into the <guilabel>Location</guilabel> box.</para> <tip><para> There is no need to put a <literal role="extension">.kwd</literal> at the end of your filename, &kword; will do this for you.</para></tip> <note> <para>&UNIX; filenames are more flexible than many other operating systems. Filenames can:</para> <itemizedlist spacing="compact"> <listitem><para>be of nearly any length</para></listitem> <listitem><para>be any combination of upper and lower case letters</para></listitem> <listitem><para>include spaces and punctuation</para></listitem> </itemizedlist> <para>Filenames should not:</para> <itemizedlist spacing="compact"> <listitem><para>begin with a space or period</para></listitem> <listitem><para>end with a common file extension (<literal role="extension">.ps</literal>,<literal role="extension">.pdf</literal>,etc). </para> </listitem> </itemizedlist> </note> <para>Once you have entered the correct information you can click on <guibutton>OK</guibutton> to complete the save.</para> <para>&kword; does not report a successful save. Therefore, if the file was saved without incident, &kword; will return you to editing your document. If there is a probelm with the save, an error box will appear.</para> <note> <para>&kword; will only allow you to save your file where you are allowed to by the permisions listed by the operating system. If you try to save outside that area, &kword; will generate an error.</para> </note> </sect3> </sect2> </sect1> <sect1 id="loading"> <title>Retrieving a Saved Document</title> <para> The Open command can be invoked 4 ways: </para> <itemizedlist> <listitem> <para>By clicking <guilabel>Open a previously saved document</guilabel> and the <guilabel>Choose</guilabel> button when <link linkend="new-doc">Opening a New Document</link></para> </listitem> <listitem> <para>By selecting <menuchoice> <guimenu>File</guimenu><guimenuitem>Open</guimenuitem></menuchoice> from the menubar</para> </listitem> <listitem> <para>You can use the keyboard shortcut: <keycombo><keycap>Ctrl</keycap><keycap>O</keycap></keycombo></para> </listitem> <listitem> <para>or by clicking <inlinemediaobject><imageobject><imagedata fileref="fileopen.png" format="PNG"/></imageobject></inlinemediaobject> on the toolbar.</para> </listitem> </itemizedlist> <para>Any of these methods results in the same action by &kword;.</para> <sect2 id="command-open-dlg"> <title>Using the dialog box</title> <para>When trying to open a file, a dialog appears.</para> <screenshot> <mediaobject> <imageobject> <imagedata fileref="opendlg.png" format="PNG"/></imageobject> </mediaobject> </screenshot> <para>For more information on using this dialog, see the section entitled <link linkend="file-dialog">Using the file dialog</link>.</para> <para>Use this dialog to locate the document you want to load. Once located, click once with the &LMB; on the filename. Click <guibutton>OK</guibutton>. The file will be loaded.</para> <para>There is a <guibutton>Cancel</guibutton> button, if you click this button, the load will be aborted.</para> </sect2> </sect1> <sect1 id="printing"> <title>Printing A Document</title> <para>The Print command can be invoked 3 ways:</para> <itemizedlist> <listitem> <para>By selecting <menuchoice> <guimenu>File</guimenu><guimenuitem>Print...</guimenuitem></menuchoice> from the menubar</para> </listitem> <listitem> <para>You can use the keyboard shortcut: <keycombo>&Ctrl;<keycap>P</keycap></keycombo></para> </listitem> <listitem> <para>or by clicking <inlinemediaobject><imageobject><imagedata fileref="fileprint.png" format="PNG"/></imageobject></inlinemediaobject> on the toolbar.</para> </listitem> </itemizedlist> <para>No matter how you do this, the &kde; print dialog will appear.</para> <screenshot> <mediaobject> <imageobject> <imagedata fileref="pntdlg.png" format="PNG"/></imageobject> </mediaobject> </screenshot> <para>The top drop down box labeled <guilabel>Name:</guilabel> shows the currently selected printer. To configure this printer click on the <guibutton>Properties...</guibutton> button.</para> <para>To select a different printer, click on the dropdown box and select the desired printer.</para> <para>If you want to print your output into a postscript file, to a PDF file, a fax modem (to send it as a fax) or email the file as a PDF file, select the appropriate option from the dropdown box. Once that option has been selected, enter the filename into the text box labled <guilabel>Output File:</guilabel>.</para> <para>The line labled <guilabel>Print system currently used:</guilabel> determines how &kword; interacts with your computer and any attached printers. Complete setup of the printing system is beyond the scope of this document. For more information see the KDE print web site at <ulink url="http://printing.kde.org">http://printing.kde.org</ulink>.</para> <para>If you want to print all pages of your document and only one copy, you can click <guibutton>OK</guibutton>. If you want to change the number of copies or only print selected pages, click <guibutton>Expand</guibutton></para> <note><para>Depending on which printing system your computer uses, you may find that you have more printing options then those described below. What is described here, is available on <emphasis>most</emphasis> systems.</para></note> <para>Once you click <guibutton>Expand</guibutton>, the dialog box changes to:</para> <screenshot> <mediaobject> <imageobject> <imagedata fileref="pntdlg1.png" format="PNG"/></imageobject> </mediaobject> </screenshot> <para>Under <guilabel>Page Selection</guilabel>, you can select either to print the whole document (select <guilabel>All</guilabel>), print the page the cursor is located on (simply select <guilabel>Current</guilabel>), or print a range of pages. If you select the <guilabel>Print Range</guilabel> option, enter your page range in the text box provided. (Example: 3-13)</para> <para>In the drop down box labeled <guilabel>Page Set:</guilabel> you can tell &kword; to print the <guilabel>Even pages</guilabel>, the <guilabel>Odd pages</guilabel> or <guilabel>All pages</guilabel>.</para> <para>In the box on the right labeled <guilabel>Copies:</guilabel>, you should set the number of copies you want printed. You can either enter the number directly into the box, or use the arrows to adjust the number. &kword; can print a maximum of 999 copies at once.</para> <para>You can have &kde; collate your documents by clicking on the <guilabel>Collate</guilabel> check box. If selected, &kde; will print all of the pages for copy 1, then print all the pages for copy 2, &etc; If not selected, &kde; will print all of the copies of the first page, then all of the copies of the second page, &etc;</para> <para>You can also determine if the document is printed in forward order (print first page first), or reverse order (print last page first).</para> <para>If you click on <guibutton>Collapse</guibutton>, the print dialog will compress down to the previous view.</para> <para>When you are satisfied with your selections, you can click <guibutton>OK</guibutton> to print.</para> <para>If you click on <guibutton>Cancel</guibutton>, the printing will be aborted.</para> </sect1> </chapter>
